Usage Scenarios of VISION Document Management

Documents form a vital component of any organization. Every department of an organization relies on documentations and the archiving department to administer their daily activities and keep track of them. As the organization grows, the paper work management becomes a plight for the company. Manual handling of the unnecessary and necessary documents may lead to undesirable consequences, for example, loss of confidential or necessary documents. Moreover, the aim of their effective tagging, sorting and retrieval is almost impossible with manual handling.

Today’s technology driven society has resulted in the emergence of several softwares and machinery to do the work manually handled earlier. After purchase, even these have certain prerequisites for their implementation and usage. Moreover, the budget touches heights as the purchase has to be in terms of hardware as well as software.

Vision Online Management System saves the client organization’s time and money. It fulfills all the needs and resolves all the issues that may arise in the management of any organization. Its user friendly features adapt and run swiftly as per the demands of the client’s organizational activities. Moreover, as it is online it is approachable wherever required and whenever required.

Vision Online Document Management System allows for efficient document handling, storage, tagging, labeling, sorting and retrieval. The client logs in through the user account provided by Vision and upload all the entire documents within no time into a centralized data warehouse. All the other modules are given access to the data warehouse for the storage and retrieval of the documents as per their privileges. Thus, usage of Vision Online Document Management System is trouble free and simple.

All the documentation created or received by the organization are kept in the consolidated data reservoir.

Then if a vacancy is available, the HR Department can easily access the data warehouse and fetch the CVs received by the organization earlier for hiring purposes.

If the Finance Department has to check the payments made by the organization to a particular client, they can easily retrieve the payment slips from Vision Online Database Management System.

If the Customer Relationship Department requires any information about the consumers of the organization, they can easily pull out the details and whole history of any specific consumer.

Web-based Vision’s Document Management System is useful for all types of businesses in various sectors. Organizations in the engineering sector, for example, often find the need of using web-based DM systems for efficient storage and retrieval of their drawings and documents. Vision can prove to be an excellent tool for this purpose. Similarly, other organizations such as schools, universities, law firms, archives departments, etc can greatly benefit from using Vision’s online management system.